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Privacy Statement

The Canadian Undersea and Hyperbaric Medicine Association (CUHMA) is committed to respecting your privacy and protecting your personal information. In general, personal information includes, but is not limited to, your name, residential address and phone number, and email address. Personal information does not include job titles, business addresses and business phone/fax numbers.

We are committed to protecting your privacy whether you are browsing our website for information or interacting with us directly. You have the right to know the types of personal information collected by us, as well as how and why it is used. It is also your right to choose whether or not you wish to provide us with this personal information.

Please read this Privacy Statement carefully so that you may understand how your personal information is managed. As our organization continues to expand, changes to our privacy policy may be required. CUHMA will notify you of any significant changes and will obtain your consent before using your personal information for purposes other than the reasons it was originally collected.

What information does the CUHMA collect?

When you apply for membership with the CUHMA, you are asked for personal information such as your name and contact information. When required, you may be asked for specific personal information such as documented proof of a name change. Accurate and up-to-date personal information collected for specific purposes helps us to improve our services and to better serve our members.

The personal information we collect will only be used for the purposes originally stated, unless additional consent is obtained.

How does the CUHMA use the information that is collected?

Internal Use:
CUHMA recognizes the importance of being able to reach our members in a timely fashion, using a variety of communication vehicles. We often communicate with our membership regarding CUHMA activities, as well during the annual dues process. As a result, we require current contact information and email addresses. Any personal information provided to us will remain confidential in accordance with the CSA Model Code. However, you can specify that such communication be sent to your business address if you do not wish to provide us with residential contact information. We may also use personal information for other purposes, for example, reviewing of demographic information and statistical analysis in order to develop services that are likely to be of interest to our members.

Disclosure to Third Parties:
CUHMA may release limited data to third parties that organize approved Continuing Medical Education programs, to university departments, or to members involved in research activities. Data released for this purpose includes names, business addresses and specialties, but does not include business phone/fax numbers, or email addresses. Our agreements with these organizations restrict use to the approved purposes. CUHMA does not sell or rent member information to telemarketers, mailing list brokers, or pharmaceutical or medical device companies.

Like other organizations, CUHMA does hire external companies to provide certain administrative services that require access to member information. These services include document management services, credit card payment processing, and mailing and distribution services. In addition, CUHMA shares statistics and non-personal information with the media, other medical organizations, government agencies and other third parties. This data does not allow anyone to identify member names or link to other personal information.

Finally, CUHMA may release personal information when we are required to do so by law, or in situations where we need to protect CUHMA’s rights or property. We reserve the right to contact the appropriate authorities at our discretion when activities appear to be illegal or inconsistent with our policies.

How does the CUHMA obtain your consent to collect personal information?

CUHMA respects your right to privacy. For this reason, we obtain your consent whenever your personal information is collected. Depending on the nature of the information, your consent may be collected on a form, within a letter, orally, or in some instances, consent will be implied. You have the right to withhold your consent if you do not wish CUHMA to collect your personal information.

How does CUHMA protect your personal information?

CUHMA is committed to ensuring the protection of your personal information. Security measures are in place to protect the computer systems, and your files from unauthorized access and use. The safeguards used vary and depend on the sensitivity of the information being protected; that is, a higher level of protection is used to safeguard more sensitive information.

Organizational measures include security clearances and restricting access to data.

Technological measures include passwords for all users in order to gain access to computers, separate passwords for access to the database, firewalls, and software programs that detect intrusion attempts and viruses.

How can you update/correct your personal information at CUHMA?

CUHMA makes every reasonable effort to keep your information accurate and up to date. Having accurate information allows us to provide the best possible service to our members. You can help by keeping us informed of any updates such as address changes or legal name changes. If you find errors in our information, let us know and we will make the appropriate corrections.

Updating your information is easy. Just log onto your profile in our members only section and make changes.

Alternatively, changes can be made at any time of the year by contacting:

The Canadian Undersea and Hyperbaric Medical Association

Do you have any questions/concerns about your privacy?

You have the right to challenge our personal information practices. If an error or omission in your personal information has occurred, CUHMA will amend the information as required.

If you have any questions, concerns, or problems regarding privacy, confidentiality or the handling of a request for information, please contact the Secretariat at the address listed above.